• Dan Shure


    Awesome, so insightful, thanks so much for sharing!!

    Just one question for ya man… do you also try to have strict on/off work time limits? Like always cap work hours at x per week?

    Thanks again – very useful way to track – I use Harvest, but am not so specific about non-client tasks.


  • Scott Clark

    Excellent post. I’ve really been trying to employ toggl (after trying 10 others.)

    The problem with all of these time tracking systems is they do not jump back up and say “are you still working on x” every x minutes … I tend to change contexts and forget to adjust the project I’m on. So I then have to go back and tweak from memory.

    It would be cool if these tools gently said “psst. I’m tracking your work on project alpha. Press “y” if you’re still on it, or “n” if you changed up on me.”

  • Jordan Godbey

    Wil this is incredible.

    Everyone knows that doing SEO/SEM on a site with no Google Analytics is crazy — it’s like throwing darts in the dark — but you rarely hear of people analyzing their own work behaviors to this degree, to maximize on the good and reduce the bad in their own lives.

    This is a big inspiration to me to kick it up a notch!

    Question: When you go to conferences for 1-3 days, would you just throw in a lump sum number of time spend on “Speaking/PR/Promotion” like 8, 12, 24 hours? Or would you actually record it. What did you consider “measurable” time at a conference and time off the clock?

  • Elesha Aflalo

    I hear crying relieves stress too…Seriously , thanks for sharing. I enjoyed this article.

  • Jason Diller

    Great post. What app or software do you use to track your tasks and time. The data you have is amazing.

  • Jordan Godbey

    Wil this is awesome! Definitely inspires me to track more consistently.

    Most people would agree that doing SEO without Google Analytics is crazy, but people almost never mention measuring *themselves* and discovering what works and what doesn’t.

    Question: When you go to conferences, do you just add a lump sum number to your time, like 8 or 24 hours if it’s a 2-3 day conference? Or do you actually run the timer?

    What counts for “work” and what doesn’t?

  • Nick Loper

    Wow great analysis Wil. Always love your sessions at Affiliate Summit :)

    I’ve been tracking my time (in excel) for the past few weeks because I was curious where my days went! I don’t have anything like this level of data but I agree what gets measured gets managed, so I needed to find a baseline.

  • Wil Reynolds

    @dan – Good question, and the answer is no, I work as many hours as need be to get the job done to a level I am satisfied.

    @scott – that would be a GREAT feature, if these tools looked at how long you typically spend, or if you could create limits, and it alerts you. I find that Harvest is not as innovative as Toggl, but both are pretty similar. I’d love to see Toggl come up with this feature.

    @Jordan, your stuff was going to spam, sorry. I try REALLY hard never to lump time, but sometimes it impossible. Conferences is one of those things. I usually am itemizing my time while on the flights, but the conferences are so much here, there and everywhere that I usually lump them, but if I can ever whip out my phone and start/stop the timer, I will.

    @jason – I use harvest

  • Jennifer Mark

    Entries keeps on increasing with times in each and every aspect of documentation term. And in this competitive platform time has always managed to be in the top priority list.

    If some other time we go to a few years back then we can realize that every documentation was carried out with pen and paper and the entries were a very tough and high risk. I still remember the company where I have managed to work for a very long time with pen and paper for documentation and most toughest part was the segregation of data.

    But when I jumped to a new company and I was suddenly introduced with quickbooks time tracking software, for almost 10 days it was like a war managing the things online but easily I got acquainted with the same and manage to go with the things. I think there is no better way to keep good track of the huge entries other than online web based tools.

  • Leslie Scott

    Good motivational post I came across. Seriously I got an inspiration from this post. By profession I am too a digital marketer and I look forward to have the success factor come on to me in all possible sense. Time management as you described here with is one of the most important aspects of the business standards.

    Recently I have started up my freelancing business and for that as such I have kept in pipeline the time tracking software from Replicon – . Just wanted to have feedback if any from you. Would love to hear from you as being both of our profession is on the same track.

  • Thomas

    Really great post. You should also take a look at TimeSheet Reporter, which allows you to report/track your time via the Outlook calendar -


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